Choosing the Right Tent for Your Event: A Comprehensive Guide

When planning an event, one of the most common questions is, “Which tent style should I choose?” With various styles available, it can be challenging to decide. In this guide, we aim to provide insights to help you make the best selection for your event.

Common Tent Styles to Consider

There are six main styles of tents to consider: pole tents, frame tents, high peak frame tents, sailcloth tents, structure tents, and garden tents. Each type comes with its own list of pros and cons that can impact the success of your event.

Keep in mind, not all tents are created equal. It’s crucial to choose a well-reviewed rental company that provides certified commercial grade tents. These tents should be wind-rated to avoid surprises during your event. Let’s explore each tent style in detail.

1. Pole Tents

Pole tents are often called tension or century tents. They use tension from a vinyl fabric to support the structure. One or more center poles lift the fabric, creating an open space underneath. Most tent rental companies offer these in widths of 20', 30', 40', and 60', extendable to any length, usually in 20' increments.

Anchoring Arrangements

Pole tents must be anchored into the ground. They require grassy areas for this. However, stakes can be driven into asphalt, which can be patched later. Concrete weights cannot be used for ballasting.

Center Poles and Aesthetics

The center poles can vary in height, ranging from 14' to 40'. For small gatherings, poles typically range from 14' to 19'. Larger tents might have poles between 22'-25'. Higher poles create a spacious feeling and a vaulted ceiling effect. However, large tents also require dual center poles that can affect visibility within the tent.

The exterior of a 60'x 90' pole tent with 25' center poles.

The interior of the tent pictured to the left.

Pros and Cons

Large pole tents give an elegant ambiance, making them popular for upscale occasions such as weddings. They are less expensive than frame tents due to straightforward setup. However, center poles can obstruct views and limit decoration hanging options.

2. Frame Tents

Frame tents consist of aluminum or steel frames covered with sheets of vinyl fabric. Unlike pole tents, they do not have center poles, offering unobstructed views throughout the tent. They are a modern alternative, commonly used for corporate events, parties, and festivals.

Draping and Decorations

Because frame tents have visible frames, they may need additional draping and decorations for a soft aesthetic. This can enhance the overall appearance significantly and make it easier to hang heavier decorations.

Installation Flexibility

Frame tents can be installed on any surface since they can be ballasted with concrete weights, allowing for greater versatility. They commonly come in widths of 30' and 40', extended to any length in 20' increments.

A frame tent used for a corporate event.

Pros and Cons

While they lack the classic look of pole tents, frame tents are excellent choices for modern, sleek events. However, clear tops can trap heat, making them unsuitable for the hottest summer months without additional cooling methods.

3. High Peak Frame Tents

High peak frame tents feature a visually striking peaked roofline while eliminating the need for center poles. They utilize a pole suspended by a cross-cable system, enhancing their stability and aesthetic appeal.

Versatility

These tents can be staked or weighted, offering even more versatility in different environments. They’re available in various sizes, including 10'x10', 20'x20', and 20'x30'.

High peak frame tents used for sporting event.

Event Suitability

These tents are perfect for sporting events, parties, or intimate weddings due to their stylish and professional appearance. They can be connected with gutters to provide a seamless look and direct rain away effectively.

4. Sailcloth Tents

Sailcloth tents are a beautiful variant of traditional pole tents, characterized by their semi-translucent fabric. These tents are especially popular for weddings, thanks to their soft appearance and warm evening glow.

Style and Cost

Sailcloth tents are pricier than standard pole tents yet require fewer decorations. They typically come in various sizes measured in meters.

Photo courtesy of Mahaiwe Tent, The Berkshires, MA.

5. Structure Tents

Often referred to as Clearspan tents, structure tents are engineered with aluminum or steel frames that don’t need interior bracing or guy ropes. They are typically taller than frame tents, offering better wind resistance.

Application and Cost

These tents are designed for long-term use, ideal for high-end events like galas or high-capacity warehousing. With greater load capacities, they can support heavier decorations with ease. However, they tend to be one of the more expensive options.

Photo courtesy of Flexx Productions, Fort Worth, Colorado.

6. Garden Tents

Also known as greenhouse tents, garden tents offer a luxurious option for sophisticated events. These are less common and may not be available through all rental companies. However, when properly arranged, they can deliver an unforgettable experience.

Visual Appeal

These tents can remain unadorned due to their impressive structure but can easily accommodate chandeliers and florals for a breathtaking look.

Photo courtesy of Fred's Tents.

Sizing Your Tent

Choosing the correct tent size is important. The space needed depends on your event type. If you're planning to maximize seating, rows of chairs will fill the area. Speaking events may need space for a stage, while meals require tables.

It’s advisable to consult with your rental company to determine your specific needs. Generally, we recommend around 10 sq ft per person for ceremonies, 15 sq ft for dining, and 20 sq ft per person for unique arrangements involving a bar or dance floor.

Final Thoughts

Choosing the right tent for your event involves several critical factors including style, surface area, and budget. We hope this guide simplifies your decision-making process. For assistance, reach out to Herriott's Rentals, where our experienced team can help you select the perfect tent style for your special occasion.

Need expert guidance? At Herriott's Rentals, we have over 70 years of experience helping clients find the perfect tent for their event. Our team is ready to walk you through your options, ensuring the right size, style, and setup to make your event a success. Call us at 217-356-9713 to speak with a Tent Specialist today!

	Pole Tent	Frame Tent	High Peak Frame Tent	Sailcloth Tent	Structure Tent	Garden Tent
Price	$$	$$$	$$$	$$$	$$$$	$$$$$
Method of Securing	Staked	Staked or weighted	Staked or weighted	Staked	Staked or weighted	Staked or weighted
Appearance	Classic	Modern	Contemporary, sleek	Boho or coastal	Minimalist, modern, industrial	Sophisticated, natural, biophilic